Web Portals Interfaced to Microsoft Dynamics GP – Economical, Efficient and Effective
Posted Thursday, January 19, 2012 by Peter Kelly
A number of our clients are deploying cost-saving web portals that interface with Microsoft Dynamics GP. The separation between power users inside Dynamics and portal users makes for a very efficient system in regard to cost, security, and performance. Whatever the type of portal – purchase requisitions, employee requests for PTO, dealer orders, or an outright retail ecommerce site – the design of web pages focuses for just that transaction type.
If you analyze your need for power users closely, you’ll find a small number of users actually cross multiple functions in the ERP system. Once a company reaches the size where there are 15+ ERP users, the company has probably reached a total employee count of 75 or more. This is a good balance point where the deployment cost of the portal is less than the cost of additional power user licenses. You’ll identify your main accounting staff, manufacturing managers, and payroll staff, for example. These users need reporting, inquiry, analysis, transaction, and routines processes (like month end AR closing). Other users are so specialized they use the ERP system only to enter purchase requests, sales orders, or timesheets. These users can be given access through inexpensive portals. Comparing costs with fully web-based systems, the $40 one-time named-user portal license is incredibly cheap compared to a monthly subscription named-user license that’s typically $100+ per month.
Security becomes streamlined with this setup. Inside the ERP system, the security is easier to setup because you’re dealing with just 15 users, not 115. The portal security is simple because it’s tuned to the transaction entry. In the case of the retail eCommerce site, there’s a hardware firewall between the buying public and your ERP system. The web portal is being hosted in a manner which meets its
needs for performance. Think of a retail eCommerce site for a company with 85% of their sales in November and December. That type of site is pointed outward to manage up to 2,000 orders an hour. You
don’t want to bog down that site with 15 order takers processing the orders, 25 manufacturing people fulfilling the orders, and 5 shipping personnel; you separate the need for speed from the need for ERP access.
MRP Consulting has become the largest Dynamics GP Manufacturing partner in North America. We have worked with over 600 companies Worldwide and are available for a 1-day onsite visit in which we will map out your current processes and measure them again your current systems. Sometimes a “tune-up” is all that is needed to keep your business running as it should. We can all agree that having the right software will not only improve internal processes and productivity, but will also improve customer relationships.
Give us a call today.